Pharmacy Management Software
Every delivery comes in with its batch number and expiry date, and every sale takes from the batch that expires first, without the pharmacist searching. Batches nearing expiry show up in your alerts in time to act.
Medicine expires on the shelf unnoticed
When you record a purchase, every expiry-tracked item asks for a batch number and expiry date. Each item has its own warning period (say 90 days), so batches close to expiry appear on the alerts page before they turn into a loss.
A box has one price, a strip another
An item has a base unit (the strip) and a larger unit (a box of 3 strips), each with its own price and barcode. The cashier sells either one and stock is counted in strips, so the balance stays right even after a box is opened.
Expired stock leaves the shelf and the books
An expired batch cannot be sold, and you record it as expired in one step. The system takes it out of stock at cost and posts a loss entry, so your profit shows what really happened.
Example: an antibiotic delivery from receipt to sale
The figures follow exactly how the system calculates.
- You buy 20 boxes of "Amoxicillin 500 mg" at EGP 160 a box, batch A-2291 expiring March 2027. The invoice is EGP 3,200, and stock rises by 60 strips at EGP 53.33 a strip.
- You still hold an older batch of the same item expiring December 2026. Your next sales take from it first, because issue follows the earliest expiry.
- A customer buys one full box at EGP 180 and a single strip at EGP 60. The invoice is EGP 240, stock falls by 4 strips, and cost of goods sold is posted.
- Ninety days before December, the older batch appears under stock and expiry alerts with the quantity left, so you can return it to the supplier or put it on offer.
What you will use day to day
- Batch number and expiry date per delivery
- Automatic first-expiry-first-out issue
- A warning period per item
- Units with their own price and barcode: box and strip
- Damaged and expired stock written off with a loss entry
- Returns to suppliers and from customers
- Barcode checkout and cashier shifts
- Reorder suggestions from minimum stock and sales speed
The modules behind it
How to get started
When signing up, choose "Medicine and medical supplies" so batches, expiry and units are switched on.
Import your items from Excel and turn on expiry tracking for medicines only, not for accessories.
Record your first purchase with its batch numbers and start selling from the checkout.
Worth knowing before you subscribe
- There is no built-in drug database; you import your items and prices from Excel once.
- Prescriptions and medical insurance claims are not handled.
- The system is online, so the checkout needs a working connection.
Frequently asked questions
What if the pharmacist picks the wrong batch?
They don't pick. A sale takes from the batch with the earliest expiry in that warehouse, and expired batches are excluded.
Can I sell a strip from a box and keep stock right?
Yes. The strip is the base unit and the box is a larger unit holding a set number of strips, so selling a strip removes one and selling a box removes three.
I have two branches. Does each have its own stock?
Yes. Each warehouse has its own balance and batches, you can transfer between them, and earliest-expiry issue works inside each warehouse.
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